Travelling through Aviano Air Base differs significantly from flying via ordinary civilian airports. Since this is a NATO and USAF military facility, access to flights is restricted to specific categories of passengers (military personnel, family members, Department of Defence employees) under the Space-A program or for official duty travel. If you belong to the authorised category of travellers, these tips will help make your departure as comfortable as possible.
Arrival Time and Check-in
Unlike commercial airlines, a Roll Call system operates here. It is recommended to arrive at the passenger terminal (AMC Passenger Terminal) at least 2–3 hours before departure to allow time for document and luggage checks. Note that check-in counters may close strictly according to schedule, and being even 5 minutes late could cost you your seat on board. Be sure to have printed copies of orders, leave forms, and valid identification (ID) with you. The terminal usually operates from Monday to Friday; flights are rare on weekends and holidays.
Seat Selection and Boarding
There is no customary online check-in with seat selection here. Boarding is carried out depending on your priority category and the time of registration on the waiting list. Seats are allocated by terminal staff. Families with small children are often accommodated where possible, but specific seats cannot be guaranteed. Be prepared for the fact that on military cargo aircraft (e.g., C-130 or C-17), seats may be less comfortable than on civilian liners and may be positioned along the sides of the fuselage.
Luggage and Hand Luggage
Baggage allowances on military flights are often more generous than budget airlines: typically, two suitcases weighing up to 32 kg (70 lbs) each are permitted. However, security rules are extremely strict. It is forbidden to carry any sharp objects, large volumes of liquids, and naturally, weapons without special permits in hand luggage. Be aware that your belongings may be inspected using service dogs.
Transit and Transfers
Most flights from Aviano head to Ramstein Air Base in Germany or to the USA (Baltimore). There are no direct tourist flights to resort destinations from here. If a connection is planned in Ramstein, allow a large buffer of time (at least 24 hours), as military departures can be rescheduled. It is convenient to carry a small supply of food and water, as cafes in transit zones of military bases may operate on a limited schedule.
Customs Control
Passport control at Aviano has its own specificities. Since the base is located on Italian territory (Schengen Area), when flying outside the Schengen zone (e.g., to the USA), appropriate stamps are required. Ensure your documents (passport with visa or soggiorno) are in complete order. For civilians travelling Space-A, it is important to remember that there may not be a permanent presence of Italian border guards at the base, so visa processing questions are best clarified in advance at the terminal office.
Savings and Actions in Case of Delays
The main advantage of using Aviano is the opportunity to fly practically for free or for a nominal fee. However, the price for saving money is your time and nerves. Flights may be delayed or cancelled due to "mission" requirements (operational tasks), weather, or technical issues. Always have a Plan B and a financial reserve in case you urgently need to buy a ticket for a commercial flight from Venice or book a hotel. Flexibility is the golden rule for passengers on military aircraft.